Aristocrat Title Policies


Protecting Your Privacy, Data, and Financial Security

At Aristocrat Title, we take your privacy, security, and trust seriously. Whether you’re buying, selling, or refinancing a property, you can be confident that your personal and financial information is handled with the highest level of care, compliance, and transparency.

 Maintaining Your Privacy (Underwriters)

Aristocrat Title follows the privacy policies set forth by the national title underwriters we partner with. We operate under strict confidentiality standards and comply with all applicable federal and state regulations governing the protection of personal information.

We never sell or share client data with unauthorized third parties. All information shared with our underwriters is securely transmitted, stored, and processed in compliance with privacy laws and company protocols.

➡️ Review our underwriter privacy policies below:

 Maintaining Your Privacy (Aristocrat Title)

We are committed to transparency and protecting every client’s personal information. This section outlines how we collect, use, and protect your data — and your rights in connection with that information.

About Your Data & Data Processing Addendum (DPA)

Your privacy is important to us. This notice explains how we collect, store, and use personal information, as well as your rights to access, correct, or remove it. This policy is always accessible from our homepage and at every point where personally identifiable information (PII) may be requested.

What Is Personally Identifiable Information (PII)?

PII includes any information that can identify a specific individual. Examples include:

  • Social Security numbers, phone numbers, and addresses

  • Email addresses or IP addresses

  • Login IDs, digital images, or geolocation data

  • Behavioral or biometric data

How We Use Your Information

We use personal data only for legitimate business purposes, including:

  • Marketing and promotions: sending newsletters, updates, or offers

  • Analytics: improving website usability and performance

  • Legal compliance: meeting industry and regulatory requirements

  • Fraud prevention: investigating and preventing illegal or fraudulent activity

Your Right to Be Forgotten

If you would like your personal information removed from our systems, contact our Data Protection Officer (see below). Your PII will be deleted within 48 hours of receiving your verified request.

 SMS Privacy Practices

Note: This policy applies only to SMS marketing.

We respect your privacy and ensure all SMS communication complies with federal and state laws.

Collection & Use

We collect phone numbers only when voluntarily provided — such as during closings, inquiries, or promotional sign-ups. Your number may be used to send updates, alerts, or limited promotional messages. Standard carrier charges may apply.

Our SMS services are powered by Go To Voice, which maintains its own strict privacy standards.

Opting Out

You can opt out of marketing texts at any time by replying: STOP, UNSUBSCRIBE, CANCEL, or QUIT.

Your request will be processed within 10 business days.

We do not sell or transfer your phone number, and opting out will stop all future marketing messages.

 Cookies & Tracking

We use cookies and analytics tools (including Google Analytics) to understand how visitors interact with our website. Cookies help us recognize returning users and improve site performance.

These tools may combine collected data with information from other sites under their own privacy policies. To learn more, visit Google Analytics.

 Commitment to Children’s Privacy

We never knowingly collect or store personal information from children under the age of 13. Our website is not designed to attract or serve individuals in that age group.

 Exporting or Transferring Your Data

Aristocrat Title does not export, share, or sell client PII to any external third parties.

 How We Protect Your Information

We employ advanced safeguards to secure your personal data, including encrypted systems, secure logins, and access controls. However, no internet transmission is entirely risk-free. We encourage all clients to use strong passwords, avoid public Wi-Fi, and log out of accounts when using shared devices.

 How to Access or Correct Your Information

You may review or correct your personal information at any time by contacting our Data Protection Officer (DPO). Reasonable verification may be required to ensure the requestor’s identity before changes are made.

 Links to Other Websites

Our website may include links to external sites. Aristocrat Title is not responsible for the privacy or security practices of those third-party websites. Please review their respective policies for details.

 Policy Review and Updates

This policy is reviewed annually. We encourage clients to revisit this page periodically to stay informed about how we protect and process personal information.

 Data Protection Contacts

Data Processors
We use trusted processors to securely manage and maintain client records, including:

Data Protection Officer (DPO)

Bill Burns
📧 This email address is being protected from spambots. You need JavaScript enabled to view it.
📞 (812) 282-8704

 Wire Fraud Prevention Notice

Cybercrime is a growing threat in real estate. Criminals have impersonated real estate professionals through hacked email accounts, sending fraudulent wiring instructions that divert funds to offshore accounts.

To protect yourself and your transaction:

  1. Obtain a verified phone number for your Aristocrat Title representative at the start of your transaction.

  2. Never wire funds without calling to confirm instructions using that verified number.

  3. Do not trust phone numbers or wiring instructions sent by email.

  4. Confirm all routing and account details verbally before sending any funds.

  5. Avoid emailing personal information—provide it in person or over the phone.

  6. Secure your email accounts using strong passwords, two-factor authentication, and encrypted networks.

All official wiring instructions will be sent only via our secure Qualia Connect portal or delivered through verified in-person or mailed channels.

If you receive suspicious communication, do not respond—immediately contact Aristocrat Title and notify your real estate agent or loan officer.